ANNIVERSARY FEE $35.00 SINGLE $55.00 FAMILY
All Students will be charged an anniversary fee; this fee is for membership and insurance purposes. The Anniversary fee will be renewed every 12 months from initial registration. Students participating in any event such as classes, clinics, camps or special events must have paid an anniversary fee and have current customer information on file. Anniversary fee payments are non-refundable. PARENTS/LEGAL GUARDIANS ARE REQUIRED TO SIGN REGISTRATION FORMS. ONLINE ACCOUNTS WILL BE VERIFIED VIA PRIOR TO A STUDENTS FIRST CLASS.
Students are considered members only when they are actively taking classes within the current session. Members receive special rates on open gyms, private lessons and special events. Non-member rates are charged for any student participating in activities, events, open gyms, camps, and clinics when they are not actively taking a class. Non-member participants are subject to a $10.00 registration fee on top of the cost of program/event attending. If a Non-Member participant chooses to register within 6 months following an event the $10.00 fee will be deducted from a full anniversary charge.
Once a student has registered and paid an anniversary fee they are eligible to enroll in a class, camp, clinic or special event. Enrollments can be done in person or online; online enrollments require authorization and approval before a child can enter a class. Certain classes have restrictions to online enrollment, please call for details. Enrollment in a class will create session tuition charges every 4 weeks. During Sessions 1-10 enrollment and tuition charges are rolling. Students will retain their spot until notification is made to the office. Down Payments are required for enrolling in camps, clinics or special events to hold a spot; down payments are non-refundable. Tuition payments are non-refundable and non-transferable. In the event that a student is injured and unable to attend classes tuition payments may credit to the next session providing we receive a note from the doctor stating the time frame the student is unable to participate. Credited tuition payments will incur a 10% administrative fee.
Tuition payments are due the first week of class. We offer an incentive EARLY BIRD discount of $10.00 per class for paying tuition the first week of each session. Payments not received by the end of week 1 are subject to the full tuition amount as listed on the tuition payments schedule. Tuition received during weeks 3 or 4 will incur a $20.00 late fee. Unpaid tuition by the end of week 2 will result in the inability to participate in class until the tuition and subsequent fees are paid. To guarantee your spot in a class please have your fees paid on the first day of class for each session. Tuition fees can be discounted or prorated under special circumstances only by management.
Payments can be made by cash, check, money order, debit/credit card or online. Payments can be made in person or mailed to our PO BOX. Payments made by debit/credit and online payments may incur up to a 2% processing fee. Payments made by check that are returned from the bank will incur a $30.00 return check fee; this will also result in restriction on writing checks. Post-Dated payments may be accepted on a per-incident basis, however depending on the date they are written for they are subject to full payment and late payment policies. In person payments are guaranteed only during office hours Monday-Thursday 3:30-8:30pm. Friday-Sunday there may not be a regular office staff member present, early bird pricing is not guaranteed if trying to pay in person Fri-Sun. Auto Payments will run the first MONDAY of each session.
Safety first! Our most important job is to keep your children safe! Our open viewing policy allows friends and family to come watch class and watch the progress from week to week. Our main concern with open viewing is that you allow your child complete concentration by not creating distractions from the windows. Please do not coach from the window. Trying to get your child’s attention by tapping the window or waving can create a distraction that can cause accident or injury. We also ask that no flash photography be used. Open viewing is a privilege. If our staff feels that open viewing is causing safety risk to our students we will return to covered windows and have the traditional once per session “observation week”.
Classes include a stretching/warm up period which is necessary for safety and progression. Depending on the class this period can be 5-15 minutes long. Classes with less than 3 students may be reduced to ¾ time or rescheduled to another day.
Athletic clothing is acceptable providing that it is form fitting and covers appropriately. Girls can wear a leotard with/without form fitting shorts. Boys should wear shorts/pants with a t-shirt no cargo or jean shorts no shoes or socks, no loose fitting clothing, no long basketball shorts. No leotards with attached skirts. No tights with feet.
Attire should cover appropriately. Cotton/Spandex cheer shorts or similar type are acceptable. No shorts shorter than mid-thigh. T-shirt or tank top shirts must be able to be tucked in no camisole or spaghetti strap type shirts are permitted except for underneath a t-shirt. No extra-large or loose fitting shirts or shorts. Students should wear gym shoes with laces tied. Sketchers, Nike Shox and shoes of that type are not safe for tumbling.
Students can participate in shorts/pants and a t-shirt. No shoes or socks are permitted. After 1 full session of class students are required to purchase a uniform ($35.00 Tae Kwon Do Uniform and belt , $15.00 uniform t-shirt). A uniform t-shirt can be worn with black or white shorts/pants.
Dance program participants can wear a leotard with or without a skirt, footless tights or leggings are acceptable. Form fitting tank tops and spandex shorts/capris are also acceptable. Depending on the type of dance class program shoes may be required. Dance instructor will notified parents when this will be required.
Participants wearing prohibited clothing may not be permitted to participate fully or may be asked to leave class.
CLASS DROP PROCEDURE
PARENTS MUST NOTIFY DAYTON ACADEMY OF GYMNASTICS AND DANCE TO DROP A STUDENT FROM CLASS. A written notice via email, regular postal mail or hand delivered to our front desk will be acceptable. Families signed up for auto pay must drop no later than 2 weeks prior to the start of the next session or they will be charged for the next session. Please note: You are responsible for payment for your student's classes WHETHER OR NOT YOUR STUDENT ATTENDS CLASS until the time you notify the office staff VIA WRITTEN NOTICE. Please do not rely on your student to verbally let us know that he/she will no longer be attending classes. If a student stops coming to class without notification then that student's account will continue to be charged. This charge will be for holding the student's place in that class instead of offering that place to one of the many on a waiting list.
MAKE UP POLICY
We do not pro-rate for missed classes. Make up classes are available only in programs that offer 3 or more class times per week. If you participate in a program that does not offer classes 3 or more times per week you will be given an open gym voucher as your make up option. Make up classes must be done within the same session. Make up classes do not carry over to the next session. If you miss week 4 of class we will allow a make up class during week 1 of the next session only if you intend on participating in that next session.
DROP OFF AND PICK UP
Please have your student arrives 5 minutes before (no earlier please) his/her scheduled class time. Please pick up your student on time and inform us if you know you will be late. Instruct your student to wait inside the building until you escort them from the building to your car. During peak times the parking lot is crowded. Please take into consideration that our students may include young children. Please drive slowly and carefully. Do not take a chance on your student running to and from your car. Our staff policy requires a call to the Huber Heights police for any student who is not picked up within 30 minutes after the class ends if we cannot reach a parent or the emergency contact on file. We will attempt to call several times during the 30 minute period.
During winter months: Dayton Academy determines closings based on the condition of the roads between 2pm and 8pm. We do not follow a specific school or district. If we feel that travel will be unsafe for students attending evening classes we will close and offer make up classes for all programs. Closings will be posted on our Facebook and website as well as WHIO TV online listing and FOX45/22 news. If possible we will do a mass text or phone call to that days participants.
During summer months: Dayton Academy is not an air conditioned facility. We have exhaust fans and fans to circulate air flow that keep the gym well ventilated. During the summer months when there is a local HEAT ADVISORY that indicate heat indexes and "real feel" humidity will reach above 95 higher we will close for the health and safety of our athletes and coaches. If we feel that excessive heat will be unsafe to hold evening classes we will close and offer make up classes for all programs. Closings will be posted on our Facebook and website as well as WHIO TV online listing and FOX45/22 news. If possible we will do a mass text or phone call to that days participants.
REFUNDS, PRO RATED FEES AND DISCOUNTS
THERE ARE NO REFUNDS ON TUITION. IF AN INJURY OCCURS A MEDICAL STATEMENT IN WHICH THE CHILD WILL NOT BE RETURNING TO CLASSES WILL BE ELIGIBLE FOR PARTIAL REFUND LESS AN ADMINISTRATIVE FEE OF 10%
TUITION FEES CAN BE PRORATED WITHIN A SESSION. IF REGISTRATION FOR CLASS IS WITHIN THE FIRST TWO WEEKS OF THE SESSION CLASSES ARE NOT PRORATED. REGISTRATION OCCURING DURING WEEK 3 OF ANY SESSION IS ½ OF THE TUITION COST. REGISTRATION IN THE LAST WEEK OF THE SESSION WILL PAY 1 WEEK OF THE CORRESPONDING TUITION. TUITION RULES APPLY WHEN STARTING LATE IN A SESSION.
FAMILY DISCOUNTS ARE GIVEN WHEN MORE THAN ONE FAMILY MEMBER IS PARTICIPATING IN CLASSES AND HAS REGISTERED OR WHEN A STUDENT ELECTS TO TAKE MORE THAN ONE CLASS. THE DISCOUNT IS GIVEN ON THE CLASS WITH THE LESSER VALUE AND IS 10%. DISCOUNTS ARE GIVEN ONLY ON FULL SESSION FEES AND NOT WHEN FEES ARE PRORATED OR WHEN CLASSES ARE ALREADY DISCOUNTED. DANCE, MARTIAL ARTS, MINI TUMBLE,MINI CHEER AND COMPETITIVE TEAM ARE NOT ELIGIBLE FOR FAMILY DISCOUNTS.
GROUP DISCOUNTS ARE AVAILABLE FOR GROUPS OF 10 OR MORE FOR SCHOOLS, CHURCHES,OR OTHER ORGANIZATIONS. ALL GROUP RATES ARE DECIDED UPON BY MANAGEMENT. GROUP RATES ARE ONLY VALID WHEN 10 OR MORE ARE PARTICIPATING EACH SESSION. PROGRAMS WITH GROUP DISCOUNTS ARE NOT ELIGIBLE FOR MAKE UP CLASSES.